The 3 Best Methods to Track Employee Training

About 94% of employees say they would work longer with a company if it trained them.

And that’s saying something, since companies that invest in training have a 24% higher profit margin!

But to know whether your training program is worthwhile in all respects, you need to know how to properly monitor the progress of employee training.

Here are a few ideas to consider:

1. Do it manually

This can hardly be the best way to keep up with employee education, but it still works for some companies, especially if they are taking their first steps in this area.

It doesn’t take much effort to use Excel or Google Sheets, which we are all familiar with.

By the way, the internet abounds with exercise tracker excel templates, just search for them.

You can also use project management tools like Trello and to assign courses and track schedules.

In this way you create a place for training between the business processes of your company, and that is actually positive.

But that’s how it goes: you manually create lists of students, courses and instructors, keep track of who completed the training carefully and when, and then fill in the necessary information.

Doesn’t this sound a bit overwhelming? The more your business grows, the more scalable training it needs, and manual tracking gets tiresome.

You will eventually need a more solid, designated solution to keep track of your exercise programs.

2. Consider Online Training Management Systems

Training management systems (or training resource management systems) are software designed to manage traditional instructor-led or virtual instructor-led training in companies.

A TMS is a back office solution and is therefore made for internal use by HR, L&D or T&D departments.

Training professionals can use TMSs for resource scheduling, budgeting, instructor calendar management, scheduling activities, team collaboration, bookings, etc.

The main difference between TMSs and other miscellaneous scheduling solutions is reporting. Reporting means that the software automatically collects all training-related data and presents it in clear figures.

You can opt for TMS reports if you want to track employee training at an organizational level – scheduled sessions, number of participants, attendance, instructor payroll, etc.

TMS reporting certainly makes sense from a business perspective. However, you cannot track exactly how your employees are performing in training.

With a TMS, training your employees is business, not learner focused.

So if you’re looking for a tracking solution that provides a deeper understanding of the training situation in your company, it’s time to talk about LMSs.

3. Use a reliable learning management system

A learning management system (LMS) is an online platform where you can store training materials, enroll students, and track their performance during training.

Unlike training management systems, learning management systems can show you how training is progressing from the learner’s perspective.

Students take courses, quizzes, and other materials you’ve prepared for them in the LMS, and the system measures their progress in real time.

Or you can schedule live training sessions in the built-in calendar and start meetings directly from the LMS interface.

Thus, an LMS can cover online, offline and mixed forms of training – making the process almost fully automated.

Choose an LMS if you want to monitor the progress of employee training more closely. LMS reports record student progress through quizzes and other materials, measure time spent, number of attempts, correct and incorrect answers, and more.

This enables you to evaluate employee engagement and commitment to hard-figure learning and demonstrate the effectiveness of training for management.


You can track employee training manually, with back office software solutions (TMSs) or with learning management systems (LMSs).

But they’re LMSs that help you get into the details and keep your finger on the pulse of your team.

So, if you want to take employee training on a whole different level, choose one of the top 5 training management software solutions.

Good luck!

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