How to Unhide All Rows in Excel: A Step-by-Step Guide

You may have received an email from your colleague with an attached Excel sheet. When checking the sheet, you noticed that columns or rows were missing. You may also see the row or column number ribbon and find some missing numbers. In this situation, it is useful to know how to unhide all rows in Excel.

By hiding rows in Excel, you can make a spreadsheet more organized. However, this feature is useful only if you also know how to unhide all rows in Excel. This guide provides a step-by-step analysis of how to unhide all rows, as well as various methods for doing so.

What is unhide in Excel?

The Unhide function in Excel makes the hidden cells, columns and rows visible to the user. This function reverses the hiding process, hiding parts of the worksheet or the entire worksheet without removing the cells from the document. The Hide feature is used to hide sensitive data from viewers or to keep users focused on other parts of the worksheet. You can hide an entire column or row, but not a single cell.

Learning Excel is crucial in today’s business world. Excel is a useful tool for sorting and analyzing large amounts of data, but it can become difficult to work with if you have hundreds or even thousands of rows and columns. In this situation, it is best to hide some parts of the worksheet to make it easier to look at.

Why it is useful to learn how to unhide all rows in Excel?

  • It reveals information. The unhide feature gives you access to hidden information that you may need. This can be important for performing a task correctly.
  • It gives a clearer picture. Hide and unhide features allow you to temporarily hide complex data from the user’s view and make the worksheet easier to view. You can then unhide the hidden rows and columns to restore the document to its previous state.
  • It is useful during presentations. The Hide and Unhide feature can help you capture your audience’s attention during presentations. You can keep them focused by hiding the cell contents and making them visible when you need them.

How to Unhide All Rows in Excel: A Step-by-Step Guide

Step 1: Open the Excel document

The first step is to open the Excel document by double-clicking or right-clicking and selecting “open” option from the right-clicking menu.

Step 2: Mark the entire sheet

Click the triangular button in the top left corner of the sheet. You’ll find the button just above the first row and to the left of column heading A. Clicking it will select the entire Excel sheet.

Alternatively, you can also highlight the entire sheet using the keyboard shortcut. Windows OS users can click on any cell in the document and press the “CTRL + A” button at the same time. MacBook users can select the entire document by pressing “CMD + A” simultaneously.

Step 3: Click the Home tab

You will find the home tab at the top of the document in the green ribbon, between file and insert. Click it to display the home options in the menu bar.

You can skip this step if you are already on the home tab.

Step 4: Click on the Format menu

In the top right corner of the Home tab, you will find the Format Cells menu in the menu bar. Click the format button and a drop-down menu will appear with options such as row height, column width, visibility, organization sheets, and security. Under the visibility option, you will see Hide and Unhide.

Step 5: Click Hide and Unhide

Click the Hide and Unhide option in the Format drop-down menu. This will bring up a pop-out menu with options such as hide rows, hide columns, hide sheet, unhide rows, and unhide columns.

Step 6: Select Unhide Rows

Choose Unhide Rows from the pop-up menu. This action will automatically display every hidden row in the whole worksheet.

Unhide all rows in Excel at once

The method of unhiding all rows in Excel at once can be done by using the keyboard function hotkey. Simply highlight the entire sheet by clicking the triangular button in the top left corner between the row and column ID.

You can also select the entire document by pressing “CTRL + A” on Windows OS or “CMD + A” on macOS at the same time. Then press “CTRL + SHIFT + 9”. Doing this will reveal all hidden rows in the document.

Benefits of making all rows visible in Excel

  • It only shows the data you need. You can use the hide and unhide feature to show and hide data as you see fit. For example, if there is information you don’t want to see or print, you can hide it and print only the visible cells.
  • It protects data from outsiders. By using Excel sheets to hide and unhide data, you can protect your data from outsiders. Hiding rows in locked sheets and locked cells also prevents other people from making the rows visible.
  • It improves readability. Hiding spreadsheet rows containing complex data can improve the overall readability of the worksheet.

The Importance of Learning to Use Excel Sheets

Excel is one of the most popular spreadsheet programs used to store large amounts of data. It provides an accessible platform for data analysis while reducing the scope for human error. As a result, Excel is a valuable tool in many functions across many industries, and learning how to use it can improve your employability.

How to Unhide All Rows in Excel FAQ

How to unhide all rows in Excel?

Select the entire document by simultaneously pressing “CTRL + A” on Windows OS or “CMD + A” on macOS. Then press “CTRL + SHIFT + 9”. This will reveal all hidden rows in the document.

How do I unhide a sheet in Excel?

You can unhide a sheet in Excel by right-clicking a sheet tab and clicking Unhide in the right-click menu. You can also use the commands in the formatting menu to make sheets visible.

How can I retrieve the hidden row?

You can bring back the hidden row by clicking the format menu on the home tab. Then click the hide/unhide option in the pop-out menu.

Do I need to adjust the height of rows after unhiding?

As long as the row height properties remain unchanged, you do not need to adjust the height of the rows after making them visible.

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